Data Protection, Privacy and Cookies

Hope House Church uses personal data about living individuals for the purpose of general church administration and communication.

Hope House Church recognises the importance of the correct and lawful treatment of personal data. All personal data, whether it is held on paper, on computer or other media, will be subject to the appropriate legal safeguards as specified in the General Data Protection Regulation 2017.

For more details please read our data privacy notice, and our cookie policy.

DATA PRIVACY NOTICE

Your personal data – what is it?
Personal data relates to a living individual who can be identified from that data. Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation (the “GDPR”).

Who are we?
The Leadership of Hope House Church, Barnsley is the data controller (contact details below). This means it decides how your personal data is processed and for what purposes.

How do we process your personal data?
The Leadership of Hope House Church, Barnsley complies with its obligations under the “GDPR” by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.

We use your personal data for the following purposes: –

  • To administer membership records;
  • To manage our employees and volunteers;
  • To maintain our own accounts and records (including the processing of gift aid
    applications);
  • To inform you of news, events, activities and services running at Hope House and in the wider church,
  • To help facilitate the Pastoral Care system within the church.

What is the legal basis for processing your personal data?

  • Explicit consent of the data subject so that we can keep you informed about news, events,
    activities and services and process your gift aid donations and keep you informed about wider Church events.
  • Processing is necessary for carrying out obligations under employment, social security or
    social protection law, or a collective agreement;
  • Processing is carried out by a not-for-profit body with a political, philosophical, religious or
    trade union aim provided: the processing relates only to members or former members (or those who have regular contact with it in connection with those purposes); and
  • there is no disclosure to a third party without consent.

Sharing your personal data
Your personal data will be treated as strictly confidential and will only be shared with other members of the church in order to carry out a service to other church members or for purposes connected with the church. We will only share your data with third parties outside of the parish with your consent.

How long do we keep your personal data?
We retain congregation members data while it is still current; gift aid declarations and associated paperwork for up to 6 years after the calendar year to which they relate; and registers (baptisms, marriages, funerals). Some data we have to keep permanently such as Safeguarding documents.

Your rights and your personal data
Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data: –

  • The right to request a copy of your personal data which the Leadership of Hope House Church, Barnsley holds about you;
  • The right to request that the Leadership of Hope House Church, Barnsley corrects any personal data if it is found to be inaccurate or out of date;
  • The right to request your personal data is erased where it is no longer necessary for the Leadership of Hope House Church, Barnsley to retain such data;
  • The right to withdraw your consent to the processing at any time
  • The right to request that the data controller provide the data subject with his/her
    personal data and where possible, to transmit that data directly to another data
    controller, (known as the right to data portability), (where applicable) [Only applies
    where the processing is based on consent or is necessary for the performance of a
    contract with the data subject and in either case the data controller processes the data
    by automated means].
  • The right, where there is a dispute in relation to the accuracy or processing of your
    personal data, to request a restriction is placed on further processing;
  • The right to object to the processing of personal data, (where applicable) [Only applies where processing is based on legitimate interests (or the performance of a task in the public interest/exercise of official authority); direct marketing and processing for the purposes of scientific/historical research and statistics]
  • The right to lodge a complaint with the Information Commissioners Office.

Further processing
If we wish to use your personal data for a new purpose, not covered by this Data Protection Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.

Contact Details
To exercise all relevant rights, queries of complaints please in the first instance contact the Administrator c/o Hope House Church, Barnsley, Church Office, 2 Blucher Street, Barnsley, S70 1AP. Or via admin@hopehousechurch.org.uk

You can contact the Information Commissioners Office on 0303 123 1113 or via email https://ico.org.uk/global/contact-us/email/ or at the Information Commissioner’s Office Wycliffe House, Water Lane, Wilmslow, Cheshire. SK9 SAF.

COOKIE OVERVIEW

Providing our services on our websites sometimes means that we need to place small amounts of information on your device. This information is stored in small text files that are known as cookies. Most websites do this to improve how they work and respond to you, for example, measuring how you use the website so we can make sure it meets your needs

Our cookies aren’t used to identify you personally. They’re just here to make the site work better for you. Indeed, you can manage and/or delete these small files as you wish.

The most effective way to do this is to disable cookies in your browser. We suggest consulting the Help section of your browser or taking a look at the About Cookies website which offers guidance for all modern browsers.

Automattic.com Cookies

We use tools from Automattic to provide this website, namely WordPress, Jetpack and Askimet. For infomation on the cookies used by these tools, see their Privacy Notice.

Google Analytics cookies

We use cookies to monitor how you use our website so that we can make sure it’s meeting your needs and to give us an understanding of what we can improve to make it better. We do this using a tool called Google Analytics which gathers information about which pages you visit, how long you visit them for, how you got to them (e.g. via a search or through our navigation menus) and what you click on when you are on them.

We do not collect or store your personal information (e.g. your name or address) so this information cannot be used to identify who you are. We also don’t allow Google to use or share our analytics data.

To opt out of being tracked by Google Analytics across all websites (not just ours) visit http://tools.google.com/dlpage/gaoptout.

Videos

there will also be, from time to time, cookies that are generated by the videos we embed. These will be from Vimeo and YouTube.

COOKIE LIST

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